Work & Employment
Quitting a job the professional way: what to do?
Resigning professionally protects your reputation and references. Learn the steps to give notice, communicate respectfully, and leave on good terms.
Written by Michael Osei · Reviewed by Mark Robinson · Updated October 31, 2026 · Reviewed October 29, 2026 · 3 min read
Immediate actions
- 1 Check your contract for notice period and resignation requirements.
- 2 Tell your manager in person or by video call before sending written notice.
- 3 Submit a formal resignation letter stating your last day.
- 4 Offer to help with the transition and document your work.
- 5 Stay professional and productive until your last day.
Quitting a job is a normal part of a career, but how you do it can affect your reputation, references, and future opportunities. A professional exit leaves a positive impression and keeps doors open. This guide outlines the steps to resign respectfully and smoothly.
Before you resign
Review your employment contract or handbook for the required notice period and any specific resignation procedures. Check how much notice you must give and whether it must be in writing. If you have unused vacation days or a bonus due, understand how resignation affects them. Ensure you have a new job offer confirmed or a clear plan before resigning, unless you are prepared for a gap in income.
Tell your manager first
Your manager should hear the news from you directly, not through the grapevine. Request a private meeting or video call. Be concise and respectful: state that you are resigning, give your last day, and briefly explain your reason if you wish. Avoid criticism or complaints. A simple statement like "I have accepted another opportunity and will be resigning" is sufficient. Do not use this conversation to negotiate unless you genuinely want to stay.
Submit a written resignation
Follow up with a formal resignation letter or email. Keep it short and professional. Include your position, the date you are resigning, and your last day of work. You do not need to give detailed reasons. Send it to your manager and, if required, to HR. Keep a copy for your records.
Offer to help with the transition
Ask what you can do to make the handover easier. Offer to document your responsibilities, train a colleague, or complete pending tasks. Be specific about what you can finish before your last day. This demonstrates professionalism and leaves a good impression.
Stay professional until the end
Continue to perform your duties well and maintain a positive attitude. Avoid complaining about the job or coworkers, and do not slack off. Attend exit interviews if offered, and provide constructive feedback. Leave your workspace clean and return company property such as laptop, keys, and access cards. Say goodbye to colleagues politely.
What NOT to do
- Do not resign impulsively in anger or without a plan.
- Do not announce your resignation on social media before telling your manager.
- Do not badmouth your employer or colleagues, even if you are unhappy.
- Do not skip the notice period unless your contract allows it or you have negotiated an early release.
- Do not take confidential information or company property with you.
After you leave
Keep in touch with colleagues you value. Update your LinkedIn profile and resume. Request a reference if appropriate. If you left on good terms, you may be able to return or use them as a future contact. Remember that professional exits often lead to stronger networks and better opportunities.
Quitting professionally is about respect and clear communication. By following these steps, you protect your reputation and leave a positive lasting impression.